Program Manager - Dutch MFA

General Objective of the Role:

The Programs Manager - Dutch MFA Project Implementation is responsible for leading and overseeing the effective implementation and monitoring of the Dutch Ministry of Foreign Affairs (MFA) project in Lebanon, Jordan, and Uganda. This role involves managing project coordinators based in these countries, ensuring compliance with donor requirements, fostering strong stakeholder relationships, and promoting child protection standards within the program.

Position in the Organization:

The Program Manager reports to the Regional Director for the first phase of implementation, and then will be reporting to the country director of the country base.

Essential Functional Relations:

The Program Manager collaborates closely with the Program Implementation Team (Project Managers/Coordinators in Lebanon, Jordan and Uganda), Regional Technical Advisors, in-country Program Quality Department, Monitoring and Evaluation Department, as well as the Operations Support Managers and HR Managers.

Result Areas:

1. Project Implementation Management:
• Lead the implementation of the Dutch MFA project in Lebanon, Jordan, and Uganda, ensuring strict adherence to donor requirements and alignment with the organization's objectives.
•  Design the detailed workplan, support partnership assessment and partner capacity building plan, establishing implementation processes, systems, and procedures.
• Facilitate the finalization of MOUs and other project documents with local partners, providing support to project coordinators.
• Conduct project start-up workshops to clarify roles and responsibilities and establish effective communication channels.
• Oversee project monitoring activities, making necessary adjustments to ensure project success.
• Keep the Country Directors informed of project progress and address emerging issues promptly.
• Prepare and submit donor reports in accordance with agreed schedules.
• Document and share lessons learned to inform future program design and implementation strategies.
• Preparing donor reports and strategic plans.
• Provide regular briefing for Steering Committee
• Lead the Project Implementation Committee
• Lead the learning sessions with partners and War Child staff
• Ensures budget expenditure in line with the workplan and donor compliances
2. Management of Staff:
• Effectively manage the performance of project managers and coordinators through regular appraisals and constructive feedback.
• Ensure job descriptions are up to date and that staff have a clear understanding of their roles and responsibilities.
• Cultivate a sense of common purpose and teamwork among project staff, fostering a positive work environment.
• Support the development of competency-building plans for project teams and provide guidance, coaching, and opportunities for staff development.
• Encourage creativity and initiative among project staff.
3. Capacity Building of Staff & Local Partners:
• Support the development of competencies and capacities of project staff and local partners, collaborating with HR and Technical Specialists to provide necessary training and support.
4. Maintain Network of Contacts/Representation:
• Develop and maintain productive relationships with stakeholders, representing War Child in relevant meetings and coordination platforms.
5.  Safeguarding and Integrity:
• Ensure strict adherence to international and internal Safeguarding and Integrity standards within the program.
• Report and address any child protection, Safeguarding and Integrity concerns identified within the organization, fostering a culture of openness and transparency.
• Ensure staff receive regular child protection and Safeguarding training and support.