Procurement Intern

Intern - Procurement and Project Support

Terms of Reference (TOR)

Objective: The intern will be responsible for gaining hands-on experience and practical knowledge in procurement processes, best practices, and project support within the Operations department. The intern will actively contribute to the efficient management of budgets, documentation, and stakeholder communication.

Key Learning Areas:

1. Procurement Process:
• Understand and participate in various stages of the procurement process.
• Learn to create and evaluate Requests for Proposals (RFPs) and Requests for Quotations (RFQs).
• Gain insights into supplier selection criteria and evaluation processes.
2. Procurement Best Practices and Guidelines:
• Familiarize oneself with industry-standard procurement best practices.
• Adhere to organizational procurement guidelines and policies.
• Develop skills in negotiating contracts and agreements.
3. Managing Budget Forecast:
• Assist in the preparation and management of budget forecasts.
• Learn to track and analyze budget variances.
4. Payments and Purchases Supporting Documents:
• Gain hands-on experience in preparing and reviewing supporting documents for payments and purchases.
• Understand the importance of accurate and organized documentation in procurement.
5. Dealing with Different Stakeholders:
• Engage with various stakeholders involved in the project.
• Learn effective communication and collaboration with internal and external partners.

Supporting Responsibilities:

1. Operations Department Procurement Support:
• Collaborate with the Operations team to ensure smooth procurement processes.
• Follow up with suppliers, consultants, and other vendors to track deliveries and resolve issues.
2. Project Management Support:
• Assist the project admin team in project management tasks.
• Contribute to the coordination and follow-up with project partners to ensure timely execution.

Duration: 3 months

Reporting Structure: The intern will report to the Operations Manager.

Evaluation: Performance will be evaluated based on the completion of assigned tasks, adherence to deadlines, and overall contribution to the team.