Project Administrative Assistant

  • Libanon

Project Administrative Assistant

Core responsibilities:

Handling finances


  • Assists the administrative project officer in preparing monthly payments for staff in the field;
  • Follows up closely on monthly payments and cheque advances;
  • Keeps track and monitors advances of partners;
  • Filing and controlling financial documents.



Handling Administration 


  • Develops and maintains a filing system of partners;
  • Keeps track and monitor advances of partners and staff;
  • Performs administrative tasks (photocopies, buying stationeries, scanning/faxing documents, minutes of meetings);
  • Assists in preparation of monthly and completion reports;
  • Prepares and submits bi-weekly reports to the supervisor on the date identified;


Organization, Coordination and Management


  • Organizes trainings, seminars, project opening ceremonies, hosting donors and beneficiary visits, site inspections, etc.
  • Coordinates with the field and ensures that the work is done properly and on time by meeting WCH targets;
  • Control documents, keep clear filing for partners, payments and other related financial documents.
  • Assists in managing minor procurement processes (stationary provision, utilities, minor purchases for all project activities);
  • Updates and maintains information on computer database systems and in archives. Conduct some field visits with the field officers and social workers;
  • Develops, design, and improve work methods and procedures in coordination with the supervisor;
  • Collects documents from the field and enters that in the database; 


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