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Helmholtzstraat 61 G
1098 LE Amsterdam

Executive Assistant

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At the moment we are looking for a:

Executive Assistant

From22-03-2019 Locationna Hoursna Educationna

‘Discreet, proactive and well organised, with talent for balancing multiple priorities and managing relations ’


Your Challenge

As Executive Assistant you provide office administration and secretarial & organizational support to the members of the Managing Team (MT) and in particular to the Managing Director (MD) and the Director of International Programmes (DIP). The activities are of a confidential nature.


Your responsibilities

* Coordinate and arrange meetings for the supervisory board, the (I)MT and International Programmes

* Manage and keep track of MT members calendars, remind members of scheduled meetings, establish priorities and update the calendars

* Provide organizational support by organizing a variety of meetings and arrange the necessary facilities/resources

* Keep track of the follow-up to decisions and actions. Provide office administration and procedural support to help carry out decisions. Handle the preparations and supply the required information

* Serve as the point of contact for the member of MT, of the MD and DIP both within the organisation and elsewhere

* Draft and process correspondence and other material documents based on broad instructions. Organize and oversee the board’s records

* Keep minutes of meetings, write reports and/or summaries and take appropriate action to realize the progress of the arrangements made

* Organize incoming postal mail, emails and other documents (hardcopy and electronic) by their importance to the (I)MT’s decision-making processes or consultations. Deal with them appropriately

* Facilitate and organizes the meetings, conferences, travel and overnight accommodation etc. of the (I)MT and where needed of the supervisory board

* Advise the (I)MT on process-related and organizational matters

* Identify problems in work processes as they arise. Put forward suggestions for improvements and takes appropriate action, subject to prior approval from the MD and DIP.

* Work together with the Business Support Team and serve as a back up for the Travel Officer when needed.


Your Profile

* HBO degree or higher

* Minimum 5 years of work experience as Executive Assistant or similar role

* Solid experience in administration with excellent organisational skills and attention to details

* Strong command of Windows Office at an advanced level, knowledge of Unit4 is an added benefit

* Fluency in speaking and writing in English and Dutch

* Capability to nurture contacts at various levels

* Experience in balancing complex schedules, meetings logistics and priorities

* Fully support War Child’s mandate and mission

* Available for at least 32-40 hours per week, starting May 2019.


The Organisation

War Child is a dynamic organization. We try to keep an informal ambiance within our office, with a lot of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused, and a drive to reach the highest possible results against the lowest possible costs. War Child Holland offers a challenging job in an inspiring workplace in Amsterdam.

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